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faq:emrex_en [2022/01/25 14:24] – tm1019faq:emrex_en [2022/01/25 14:32] – tm1019
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 *learningOpportunityInstances: four possibilities for "learningOpportunityInstances" are defined in the EMREX-ELMO schema: "Degree Programme", "Module", "Course", "Class". On the transmitting side, HISinOne currently supports only "Module", but all other elements, as defined there, are shown in PDF EXA 251. On the receiving side, initial tests show that HISinOne can also handle the "learningOpportunityInstance" "Course". *learningOpportunityInstances: four possibilities for "learningOpportunityInstances" are defined in the EMREX-ELMO schema: "Degree Programme", "Module", "Course", "Class". On the transmitting side, HISinOne currently supports only "Module", but all other elements, as defined there, are shown in PDF EXA 251. On the receiving side, initial tests show that HISinOne can also handle the "learningOpportunityInstance" "Course".
  
 +===== EMREX functions for students =====
 +==== My studies | Import services with EMREX ====
 +Via ''My studies | Import achievements with EMREX'' you can start the import of achievements.
 +  * You choose the country of the university from which data should be fetched.
 +  * You choose the university or National Contact Point from which data should be transferred. Some countries (e.g. Norway) have nationwide National Contact Points through which data is transferred.
 +
 +  * You confirm the selection and are redirected to the selected source system from which you want to fetch data.
 +  * You have to log in to the selected source system with a valid account there and then follow the steps the system provides.
 +
 +  * After successful transfer you have to log in again to the campus management system HISinOne of ALU and then you will see your imported data under ''My Studies | Import Services with EMREX''. 
 +  * Deletion of imported data is not yet possible in the current expansion stage of the system.
 +
 +==== Exporting services with EMREX ====
 +  * You log on to the target system with a valid account.
 +  * At the target system you follow the steps necessary to retrieve data from the system of the Albert-Ludwigs-University
 +
 +  * As soon as you have been redirected to the campus management system HISinOne of the ALU, you log in to the system with a valid UniAccount of the ALU (without a valid UniAccount no retrieval is possible).
 +  * You will be shown the personal data to be transferred.
 +  * You will get a link to the current version of the PDF-file EXA 251, which should be transferred.
 +  * You will see the modules that are stored in the system for your person and you can check which modules should be transferred (if modules are stored).
 +
 +  * After selection of at least one module you get a button activated, with which you can display the selection (no data are sent yet).
 +  * You get all data again directly or as a link (PDF EXA 251 and technical message XML file) displayed and can check the data.
 +  * You get displayed to which system (URL) the data should be transmitted
 +  * After setting a check mark for approval you will get a button "Transfer data" activated.
 +  * After the transfer you will be redirected back to the target system.
 +
 +
 +===== EMREX functions for examination offices =====
 +==== Services | Show received EMREX transfer data ====
 +In the [[hisinone:bearbeiten:allgemein:rollen:sachbearbeitung_pruefungsamt|role: Sachbearbeitung Prüfungsamt]], you can search for EMREX data that students have imported into ALU's HISinOne system via ''Achievements | Display EMREX transfer data''.
 +  * The display of the data is exactly the same in scope and presentation as the student's view.
 +  * If the personal data of the imported credentials differs from the student data, a corresponding note is displayed.
 +  * In the current (experimental) phase, there are still no rights restrictions for the examination offices. Means: all examination offices see all imported data for all students. Students only see their own imported data.
 +  * It is not yet possible to transfer the displayed data to the examination administration. The system manufacturer is currently in a definition phase for corresponding functionalities with the universities that initiated the EMREX developments in HISinOne.
 +
 +==== Services | EXA 251 EMREX(e) (01a-2022) Show service overview ====
 +In the [[hisinone:bearbeiten:allgemein:rollen:sachbearbeitung_pruefungsamt|role: Sachbearbeitung Prüfungsamt]] you can use ''Achievements | Edit achievements per student'' on the tab ''Reports''. 
 +  * View the EXA 251 EMREX(e) document as a PDF, as it would be generated with the data currently stored in the system when students retrieve their transcripts via EMREX from another university for transfer there.
 +
 +What you **cannot** retrieve is:
 +  * The version of the PDF document as it looked at time X when the transfer to another college occurred.
 +  * Which modules were selected by the student in the transfer dialog when the transfer to another university occurred.
 +
 +The EMREX PDF document of ALU always contains the following note "This transcript of records should only be used for the experimental phase of the student-triggered EMREX-data-transfer between higher education institutes, as it is not a legally binding document. Legally binding transcript of records (with signature and seal) are issued exclusively by <//as otherwise indicated on EXA 251//>"
 +===== Outlook =====
 +  * Implementation of EMREX data transfer and processing is currently very much in its infancy with campus management systems. Basically, it currently works with HISinOne, and to some extent with other systems of German universities.
 +  * An improvement of the functionality can only be expected if the universities use the functionality and contribute their experience. 
 +  * Currently, the system manufacturer is specifying the transfer of EMREX data from the intermediate area to the examination administration. Presumably, corresponding transfer functions will be implemented in later HISinOne versions.
 +  * The import of EMREX data into the intermediate area also works technically for the role "Apply (study place)". However, the functionality is currently not activated at ALU. Theoretically conceivable would be e.g. the transfer of Bachelor ToRs for Master applications - but these would only end up in the EMREX intermediate area without extending the functionality, but not in the application.
 +
 +===== Known Issues =====
 +  * Calling other universities, from which achievements should be retrieved, currently in some cases still not possible, although these universities participate in the EMREX network (we are waiting here for a hotfix from the system vendor). Example: when trying to retrieve services from the (test) system of EPICUR University Uniwersytet im. Adama Mickiewicza w Poznaniu the error message "Przepraszamy. Wystąpił błąd serwera. Administratorzy zostali powiadomieni i postaramy się go szybko naprawić. Jeśli problem będzie się powtarzał przez dłuższy czas, prosimy o kontakt."
 +  * Imported data cannot be deleted again by the student or the examination office.
 +  * URL to module description (<url>) is included in Technical Message (XML file) generated by HISinOne, but is not displayed on the interface when received from another HISinOne system.
 +  * Generation date <generatedDate> of the generated Technical Message (XML file) is always date with time T00:00:00, but XSD says: "The datetime when the file was generated.". [...] Example values: "2015-08-01T12:00:00+02:00", "2015-08-01T10:00:00Z")
 +  * Status for modules not yet completed in the technical message (XML file) probably coded incorrectly: HISinOne generates <status>in_progress</status>. Correct would probably be <status>in-progress</status> according to XSD.
 +
 +
 +{{tag>studieren_english pruefungen_studienleistungen}}
  
  

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