Unterschiede
Hier werden die Unterschiede zwischen zwei Versionen angezeigt.
Beide Seiten der vorigen RevisionVorhergehende ÜberarbeitungNächste Überarbeitung | Vorhergehende ÜberarbeitungNächste ÜberarbeitungBeide Seiten der Revision | ||
hisinone:kontaktdatencoronavoqr-en [2021/10/04 17:01] – tm1019 | hisinone:kontaktdatencoronavoqr-en [2021/10/07 15:57] – [Datenschutzinformationen] tm1019 | ||
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- | ===== Contact data processing QR code and electronic attendance confirmation according to CoronaVO in areas with study operation | + | ===== Contact data processing QR code and electronic attendance confirmation according to CoronaVO in areas with study operations |
+ | |||
+ | //Deutsche Version: [[hisinone: | ||
+ | |||
+ | ===== Framework and process overview ===== | ||
+ | In the case of events and other activities that take place in person, the University of Freiburg is obligated under the CoronaVO as well as the CoronaVO Study Operations to collect and store contact data of all attendees for the purpose of providing information to the health department or the local police department. | ||
+ | |||
+ | The University shall exclude individuals who refuse to provide all or part of their contact information from visiting or using its facilities or participating in events. To the extent that you provide your contact information, | ||
+ | |||
+ | At the University of Freiburg, the following procedures are available for the collection and further processing according to the CoronaVO: | ||
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+ | <WRAP left round box 40%> | ||
+ | |||
+ | **Attendance and contact data collection via the campus management system HISinOne QR code and electronic attendance confirmation** | ||
+ | |||
+ | * For all events and exams for which appointments have been created in the campus management system HISinOne. | ||
+ | * Attendance recording for persons registered in HISinOne (students, employees, ...) via QR code and other options | ||
+ | |||
+ | This procedure is described in more detail below. It is completely independent of the normal procedures for the enrollment for courses and the registration for exams and non-graded works in HISinOne. | ||
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+ | </ | ||
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+ | <WRAP left round box 40%> | ||
+ | **Alternative processes** | ||
+ | |||
+ | Attendance recording through HISinOne EXA 612 | ||
+ | * For events or activities with voucher procedures, the EXA 612 procedure with attendance lists from HISinOne (EXA 612) is still available as an alternative. [[hisinone: | ||
+ | |||
+ | Attendance and contact data collection via the CoronaVO data collection form | ||
+ | * For all events, activities, exams and people where electronic procedures are not possible. | ||
+ | * Collection of all contact data on an individual basis via the [[https:// | ||
+ | </ | ||
+ | |||
+ | |||
+ | ===== Procedure via HISinOne from the point of view of participants (collect contact data CoronaVO) ===== | ||
+ | |||
+ | == Option I: Attendance confirmation via QR code == | ||
+ | |||
+ | Provided the organizer has displayed the QR code or printed it out, you can use your mobile device to confirm attendance as follows: | ||
+ | * If you have already entered your Corona contact data earlier and are currently logged in to HISinOne: | ||
+ | - scan the QR code | ||
+ | - check whether the correct event and date are displayed | ||
+ | - tick off the confirmation box (data has been verified, etc.) | ||
+ | - press the “Confirm presence” button | ||
+ | |||
+ | * If you were not yet logged in to HISinOne, you have to log in with your UniAccount between step 1 and 2. | ||
+ | * If you have not yet stored any Corona contact data (or would like to change the data), you can do so via the pencil icon before step 3 or step 4. | ||
+ | |||
+ | == Option II: Attendance confirmation via class schedule == | ||
+ | * log into the [[https:// | ||
+ | * pull up the [[https:// | ||
+ | * pull up the current week, if necessary | ||
+ | * at the desired date, confirm attendance for Corona contact tracking with the “person with checkmark” icon {{: | ||
+ | * you will get to the same screen as via the QR code, continue as described there from step 2 onwards | ||
+ | |||
+ | == Option III: Attendance confirmation via individual event dates == | ||
+ | * log into the [[https:// | ||
+ | * pull up the event via | ||
+ | * [[hisinone: | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | * on the " | ||
+ | * in the “Actions” column, confirm attendance for Corona contact tracking with the “person with check mark” icon {{: | ||
+ | * you will get to the same screen as via the QR code, continue as described there from step 2 onwards | ||
+ | |||
+ | == Option IV: Attendance confirmation via link == | ||
+ | |||
+ | * You will be sent a link with which you can confirm attendance | ||
+ | * Using the link, you will get to the same screen as via the QR code, continue as described there from step 2 onwards. | ||
+ | |||
+ | |||
+ | == Data storage and deletion == | ||
+ | |||
+ | The attendance data is automatically deleted four weeks after the event date. There is no provision for manual deletion. If you have inadvertently confirmed your attendance for the wrong event, you can clear this up if you are contacted by the health authority. | ||
+ | |||
+ | For the retention period of contact information (address, phone number), see: [[hisinone: | ||
+ | |||
+ | |||
+ | ===== Procedure via HISinOne from the organizers’ perspective (display QR code) ===== | ||
+ | Please note the University’s general [[https:// | ||
+ | |||
+ | Event organizers can generate individual date-specific QR codes from HISinOne, which participants can use to confirm their attendance for corona contact tracing (“check in”): | ||
+ | - Ask the participants to check in. | ||
+ | - A report of checked-in persons for the organizers is not provided. | ||
+ | - The QR code is only valid for the single date (and room) displayed. For events with several individual dates (or several rooms), a separate QR code must be generated in each case.. | ||
+ | |||
+ | You can display the generated QR code for an individual date via beamer, screen, mobile end device or print out. | ||
+ | |||
+ | For people who do not have a QR code-enabled mobile device with them to check in, other methods are described above that can be used before, during or after the event. | ||
+ | |||
+ | Alternatively, | ||
+ | |||
+ | **Generating a QR code:** | ||
+ | |||
+ | * Log into the [[https:// | ||
+ | * Pull up the event via | ||
+ | * [[hisinone: | ||
+ | * [[hisinone: | ||
+ | * room plan or | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | * [[https:// | ||
+ | * On the tab " | ||
+ | * In the " | ||
+ | |||
+ | |||
+ | == Beispielbild QR-Code erzeugen == | ||
+ | {{: | ||
+ | == Beispielbild QR-Code == | ||
+ | {{: | ||
+ | == Beispielbild Anwesenheitsbestätigung == | ||
+ | {{: | ||
+ | |||
+ | |||
+ | |||
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+ | |||
+ | ===== Additional instructions ===== | ||
+ | The HISinOne attendance confirmation via QR code and alternatives described above is completely separate in terms of content from event bookings, course credit registration and exam registration. That is, any person who can log on to HISinOne can confirm his or her attendance at an event, regardless of whether his or her attendance has been accepted in a voucher procedure, a course credit has been registered, or an exam attendance has been registered. | ||
+ | |||
+ | Attendance confirmation: | ||
+ | * Confirms on-site attendance and is used exclusively for legally required corona duties. | ||
+ | |||
+ | Event reservations, | ||
+ | * Regulates access to dates of attendance and is related to study organization. | ||
+ | |||
+ | ===== Information about data protection ===== | ||
+ | Information on data protection can be found under [[hisinone: | ||
+ | |||
+ | The Corona Ordinance and the Corona Ordinance for study operations and the arts can be found on the [[https:// | ||
+ | |||
+ | {{tag> | ||
- | Currently only available in German: [[hisinone: |