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| hisinone:promotionsinteresse:annahmeantrag_rewi_med_en [2019/11/13 14:55] – [Application for admission as a doctoral candidate - Step by step] mw1110 | hisinone:promotionsinteresse:annahmeantrag_rewi_med_en [2019/12/16 12:25] – [Step 1: Data collection for prospective doctoral candidates (DOC 501)] mw1110 |
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| >> German Version: [[hisinone:promotionsinteresse:annahmeantrag_rewi_med|Antragstellung auf Annahme als Doktorand/in an der Rechtswissenschaftlichen Fakultät und der Medizinischen Fakultät]] | >> German Version: [[hisinone:promotionsinteresse:annahmeantrag_rewi_med|Antragstellung auf Annahme als Doktorand/in an der Rechtswissenschaftlichen Fakultät und der Medizinischen Fakultät]] |
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| **General note:** You will find information on the content of the individual steps from the desired doctorate to the registration as a doctoral candidate at the University of Freiburg on the [[https://www.frs.uni-freiburg.de/en/iga-en/promotion?set_language=en|IGA homepage]]. | **General note:** You can find more information on the [[https://www.frs.uni-freiburg.de/en/iga-en/promotion?set_language=en|IGA homepage]], e.g. about how to act when you are interested in pursuing a doctorate or how to register as a doctoral candidate at the University of Freiburg. |
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| <note important>**Please note:** \\ Currently, the application for the **Faculty of Law** as well as the **Faculty of Medicine** does not take place via Docata. Prospective doctoral candidates of these faculties please refer to the contact person at the [[http://www.jura.uni-freiburg.de/de/studium/promotion|Faculty of Law]] or respectively the [[http://www.med.uni-freiburg.de/de/verwaltung/akademische-angelegenheiten/promotionen-1|Faculty of Medicine]]. </note> | <note important>**Please note:** These instructions apply **exclusively** to those prospective doctoral candidates of the **Faculty of Law** or the **Faculty of Medicine**. Prospective doctoral candidates of all other faculties please follow these [[hisinone:promotionsinteresse:annahmeantrag_en|instructions]]. </note> |
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| ===== Overview on the process ===== | ===== Overview of the process ===== |
| If you have any questions or difficulties concerning Docata, our Campus Management Department will gladly assist you. Please contact us via our e-mail address [[cmp@rz.uni-freiburg.de]]. | If you have any technical problems or questions, our Campus Management Department will gladly assist you. Please contact us via our e-mail address [[cmp@rz.uni-freiburg.de]]. |
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| ^ Step ^ You have already an active [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] ^ If you do not have an [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] ^ | ^ Step ^ You already have an active [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] ^ If you do not have an [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] ^ |
| | [[hisinone:promotionsinteresse:annahmeantrag_en#preparation_if_you_do_not_have_an_uniaccounthow_to_complete_the_self-registration|Preparation]] | No self-registration necessary. | Self-registration as a person in [[https://campus.uni-freiburg.de|HISinOne]] \\ Instructions at the bottom of this page. | | | [[hisinone:promotionsinteresse:annahmeantrag_rewi_med_en#preparation_if_you_do_not_have_an_uniaccounthow_to_complete_the_self-registration|Preparation]] | No self-registration necessary. | Self-registration as a person in [[https://campus.uni-freiburg.de|HISinOne]] \\ For instructions, please see [[hisinone:promotionsinteresse:annahmeantrag_rewi_med_en#preparation_if_you_do_not_have_an_uniaccounthow_to_complete_the_self-registration|here]]. | |
| | [[hisinone:promotionsinteresse:annahmeantrag_en#step_1data_collection_for_prospective_doctoral_candidates_doc_501|Step 1]] | Data collection for prospective doctoral candidates (DOC 501) in HISinOne || | | [[hisinone:promotionsinteresse:annahmeantrag_rewi_med_en#step_1data_collection_for_prospective_doctoral_candidates_doc_501|Step 1]] | Data collection for prospective doctoral candidates (DOC 501) in HISinOne || |
| | [[hisinone:promotionsinteresse:annahmeantrag_en#step_2activation_for_the_docata_online_system|Step 2]] | E-mail with all necessary information to [[cmp@rz.uni-freiburg.de?subject=Docata activation|cmp@rz.uni-freiburg.de: Docata activation]] || | | [[hisinone:promotionsinteresse:annahmeantrag_rewi_med_en#step_2application_for_admission_at_the_responsible_faculty|Step 2]] | Application for admission at the responsible faculty || |
| | [[hisinone:promotionsinteresse:annahmeantrag_en#step_3creating_the_application_for_admission_as_a_doctoral_candidate_in_docata|Step 3]] | Create your application for admission as a doctoral candidate in [[https://docata.zv.uni-freiburg.de/|Docata]], if neccessary [[https://wiki.uni-freiburg.de/campusmanagement/doku.php?id=hisinone:promotionsinteresse:adresserfassung_en|update your postal address]] in HISinOne. || | |
| | [[hisinone:promotionsinteresse:annahmeantrag_en#step_4completionprint_the_application_sign_it_and_submit_it_to_the_doctoral_committee_of_your_faculty|Step 4]] | Print the application and submit it to the doctoral committee of your faculty, together with all other required documents. || | |
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| **Please note:** After the admission as a doctoral candidate at your faculty, you have to [[https://www.frs.uni-freiburg.de/en/iga-en/kurse/registrierung-en?set_language=en|matriculate at the University]]. | **Please note:** After the admission as a doctoral candidate at your faculty, you have to [[https://www.frs.uni-freiburg.de/en/iga-en/kurse/registrierung-en?set_language=en|matriculate at the University]]. |
| ==== Step 1: Data collection for prospective doctoral candidates (DOC 501)==== | ==== Step 1: Data collection for prospective doctoral candidates (DOC 501)==== |
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| **Background:** Since the amendment of the law concerning higher education statistics by the German Bundestag (Federal Parliament) in 2016, all state institutions of higher education are obliged to collect and process specific data about doctoral candidates. For this reason, a data collection (DOC 501) is necessary before the actual application for admission as a doctoral candidate. | **Background:** Since the amendment of the law concerning higher education statistics by the German Bundestag (Federal Parliament) in 2016, all state institutions of higher education are obliged to collect and process specific data about doctoral candidates. For this reason, the prospective doctoral candidate's data must be collected before he/she can apply for admission as a doctoral candidate. This data collection (DOC 501) is necessary in order to be able to fulfil the matriculation obligation in the Service Center Study, to which you are obliged after you are admitted as a doctoral candidate. |
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| | **Information for employees:** For data protection reasons, certain personal data such as birthplace or postal address of employees are not imported automatically to HISinOne from the personnel management systems. For this reason, employees are automatically requested to complete the personal data necessary for the administration of the doctoral procedure before data collection. |
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| Please follow these steps: | Please follow these steps: |
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| * Log into [[https://campus.uni-freiburg.de|HISinOne]]. | * Log into [[https://campus.uni-freiburg.de|HISinOne]]. |
| * Click on the tab "Studies offered" and choose "Doctorate". | * Click on the tab 'Studies offered' and choose 'Doctorate'. |
| * Choose "Request of data collection for prospective doctoral candidates (DOC 501)" and fill in the mask. | * Choose 'Request of data collection for prospective doctoral candidates (DOC 501)' and fill in the form. |
| * Do not forget to save! | * Do not forget to save! |
| * Please then upload the relevant documents by opening the application again (pencil icon). | * Please upload the relevant documents by opening the application again (pencil icon). |
| * Click Save again at the end. | * Click Save again. |
| ==== Step 2: Activation for the Docata online system ==== | ==== Step 2: Application for admission at the responsible faculty ==== |
| To activate your [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] or your 'application account' (after your 'self-registration as a person') for the Docata online system, please contact the Campus Management Department via e-mail [[cmp@rz.uni-freiburg.de?subject=Docata activation|cmp@rz.uni-freiburg.de: Docata activation]] including the following information: | To submit your application as a doctoral canditate, please contact the [[http://www.jura.uni-freiburg.de/de/studium/promotion|Faculty of Law]] or the [[http://www.med.uni-freiburg.de/de/verwaltung/akademische-angelegenheiten/promotionen-1|Faculty of Medicine]] directly. |
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| * Subject: Docata activation | |
| * Your first and last name | |
| * UniAccount OR Date of birth, if you only have an 'application account' after your [[https://wiki.uni-freiburg.de/campusmanagement/doku.php?id=hisinone:promotionsinteresse:annahmeantrag_en#preparation_if_you_do_not_have_an_uniaccounthow_to_complete_the_self-registration|'self-registration as a person']] | |
| * Name of the faculty that you want to apply | |
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| We will inform you via e-mail as soon as you can access Docata through your UniAccount. If you currently only have an 'application account' after your 'self-registration as a person', as a prospective doctoral candidate you will receive your own UniAccount with limited rights, with which you can also log into Docata. In this case, you will promptly receive an e-mail with information about your UniAccount. | |
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| ==== Step 3: Creating the application for admission as a doctoral candidate in Docata ==== | |
| Please log into [[https://docata.zv.uni-freiburg.de/login| Docata]] with your [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]]. | |
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| {{:hisinone:promotionsinteresse:annahmeantrag_en01.png?nolink|}} | |
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| In Docata you can create your application for admission as a doctoral candidate electronically. Click on the link "start application for admission as a doctoral candidate" and follow the instructions. You can interrupt the process at any time and continue later. | |
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| ==== Step 4: Completion: Print the application, sign it and submit it to the doctoral committee of your faculty ==== | |
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| After completing your application for admission as a doctoral student, you need to print it, sign it, and submit it to the doctoral examination committee of your faculty, together with all other required documents. | |
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| Please note that a complete application is required for a decision regarding your admission as a doctoral candidate. | |
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| ===== Preparation if you do not have an UniAccount: How to complete the self-registration ===== | ===== Preparation if you do not have an UniAccount: How to complete the self-registration ===== |
| Please note: | Please note: |
| * The self-registration as a person is only required if you do not have an [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]]. | * The self-registration as a person is only required if you do not have an [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]]. |
| * It serves as a preparation for the next steps. | * It serves as a preparation for the next steps, so that the system recognizes you as a person. |
| * The registration which is required due to a law from the state government of Baden-Württemberg follows after the admission as a doctoral candidate. | |
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| Process of the self-registration: | Process of the self-registration: |
| - Scroll down to the bottom of the page and change the language to "English". | - Scroll down to the bottom of the page and change the language to "English". |
| - Fill in your personal data and click "register". Fields marked with * are mandatory. For some fields you can get more information via the info button {{:hisinone:bewerben:h1infobutton.png?nolink|}}. \\ \\ {{:hisinone:promotionsinteresse:annahmeantrag_en02.png?nolink|}} \\ \\ | - Fill in your personal data and click "register". Fields marked with * are mandatory. For some fields you can get more information via the info button {{:hisinone:bewerben:h1infobutton.png?nolink|}}. \\ \\ {{:hisinone:promotionsinteresse:annahmeantrag_en02.png?nolink|}} \\ \\ |
| - After your registration you will automatically receive an e-mail with a request to verify your 'application account'. Please confirm your application account and go ahead with Step 1 (DOC 501). **Note:** As a prospective doctoral candidate, you will receive your own UniAccount with limited rights after activation for Docata (= Step 2), with which you can log into both HISinOne and Docata. In this case, you will promptly receive an e-mail with information about your UniAccount. \\ \\ \\ | - After your registration you will automatically receive an e-mail with a request to verify your 'application account'. Please confirm your application account and go ahead with Step 1 (DOC 501).\\ \\ \\ |
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| ===== Address registration ===== | ===== Address registration ===== |
