Contact data by the roles 'Gasthörerstudium/Sonstige', 'Mitarbeiter/in' and 'Extern/Gast'

Deutsche Version: Kontaktdaten bei den Rollen 'Gasthörerstudium/Sonstige', 'Mitarbeiter/in' und 'Extern/Gast'

Here you can find out in the roles 'Gasthörerstudium/Sonstige', 'Mitarbeiter/in' or 'Extern/Gast' how to check which contact data(email, telephone etc.) are already saved in HISinOne, how to be able to change or enter contact data for the following purposes: (5-K) official contact - correspondent address (70) CoronaVO for face-to-face courses/exams FAQ: When is an email address in HISinOne necessary? ⇒ An email address is required in following cases: You want to receive email notification to submitted room requests. You want to send email to the participants in your course/exam/non-graded work als Lehrperson or Prüfer/in. You want to receive notification als participant in the course of IWB. FAQ: I have more than one office email address in HISinOne. How can I control from which to receive the notification sent from HISinOne? ⇒ By more one office email address you can set an email as preferred office correspondent address, to which service notifications from HISinOne (room request, exam management) are sent.
Also helpful Are you also students? Then continue to read here: Add, change and manage contact data and addresses in HISinOne Address registration and address change for (prospective) doctoral candidates General info to the new concept(area for employees with login): Neues Konzept Kontaktdaten und E-Mail-Adressen ab HISinOne 2019.06

Where do you find your contact data?

In the role 'Gasthörerstudium/Sonstige', 'Mitarbeiter/in' or 'Extern/Gast'

till 24.01.2023 under the menu option User information | Edit my contact data, from 25.01.2023 under the menu option Service | Personal settings | Edit my contact data.

Click on the i-icon for further details.

By automatically transmitted contact data it would be named after the system from which the contact data come. These contact data must be changed in the respective system if needed.

Do you want to change your contact data?

Are you currently students? Then please refer to this detailed guide for this role incl. the application purpose (2-K) Student Management - Correspondance and (21) Student Management - All contact data:
Add, change and manage contact data and addresses in HISinOne

Tile (application purpose)	Kontaktänderung
(3-K) Doctorate - Correspondance	Address registration and address change for (prospective) doctoral candidates
(5-K) Office Contact Details - Correspondance	Separately in HISinOne under 'Edit my contact data', see section below.
(6-P) search for persons - contact data directly by the person (without assignment to a specific function)	Separately in HISinOne under 'Edit my contact data', see section below.
(62) Contact data from functions in the search for persons	Contact data from functions in the search for persons. Application purpose would be automatically set when contact data by functions are added or edited.
(8-R) Automated import from myAccount (LDAP) Rechenzentrum	Separately in myAccount. Login with the concerned uni account.
(82) Automated Import from Human Resource Management HIS-SVA Universität	Via das Personaldezernat (D3).
(83) Automated Import from Human Resource Management HIS-SVA HR Uniklinik	Via the personnel management of the clinic.
(84) Automated Import from IDM PH Freiburg	Via the PH Freiburg.
(90) Temporary addresses These contact data cannot be automatically assigned when converting address concept.	Separately in HISinOne delete under 'Edit my contact data' or assign it to the office contact, see section below.

How to enter preferred office correspondent address or contact data after §6 CoronaVO?

You want to make sure which of your several contact addresses (e.g. email) is used as preferred office correspondent address? E.g. by room notification, in the examination management (examiner side) and so on. Add the application purpose:
→ (5-K) Office Contact Details - Correspondance

Do you want to enter contact data after §6 CoronaVO? Use the application purpose:
→ (70) Contact data §6 CoronaVO

do this proceed as follows:
In the role 'Gasthörerstudium/Sonstige', 'Mitarbeiter/in' or 'Extern/Gast'

under the menu option 'User information' → 'Edit my contact data'

for '(5-K) Office Contact Details - Correspondance' click on „Add application' and then select '(5-K) Office Contact Details - Correspondance'. The corresponding tile will then appear in the overview.
by 'CoronaVO for face-to-face course/exams' the tile is already visible.

In the respective tile click on the pencil icon near postal address, email or telephone number.

There are addresses which are already saved from other tiles available for you or you add a postal address/email/telephone number.