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Transfer achievements electronically via EMREX between two higher education institutions (experimental)
Please note that the functionalities described below will only be available at Albert-Ludwigs-Univdersität (ALU) after 2022-01-27 and are currently basically only used experimentally. For the actual recognition processes, the procedures described in the faculties and institutions apply.
Here you can learn
- how students can import certificates of achievement from other universities participating in the EMREX network into ALU's campus management system HISinOne
- how students can export records of credits earned at ALU and recorded in the HISinOne campus management system to other universities participating in the EMREX network
- how examination offices can view evidence of achievements imported by students into ALU's HISinOne campus management system.
Overview
There are currently various projects and initiatives across Europe that aim to facilitate international student mobility by, among other things, digitizing administrative processes, including.
In principle, all mechanisms developed in these projects and initiatives are not only suitable for international mobility, but also for student mobility within Germany. In particular, in the course of the PIM project, some functionalities for the campus management system HISinOne were defined and implemented, which are now technically (after 2022-01-27) also available in the HISinOne system at ALU. Before operational use at ALU, a whole range of strategic, operational, legal and technical questions still need to be clarified. The functionality is currently only used experimentally at ALU. The actual recognition processes are governed by the processes described in the faculties and institutions.
Basic principles of transfer via EMREX
- Transfer takes place between the IT systems of the participating universities. Either directly from university to university or via an intermediate platform such as PIM
- The transfer is always intiated and confirmed by the students themselves. There is no automatic transfer of data that has not been initiated by students themselves.
- In order for students to initiate and approve a transfer, they must have valid accounts for both IT systems involved in the transfer at the time of transfer.
Which data will be transmitted
The data is transferred in the EMREX ELMO format. „The ELMO XML format is the basis for the exchange of result information. Elmo is based on the CEN standard EN 15981-2011 EuroLMAI. EuroLMAI is a data model describing assessments, primarily Diplomas, Diploma Supplements and Transcripts of Records for higher educations. The schema describing the profile of the ELMO format used in EMREX is available the EMREX GitHub repository.“ Source: https://emrex.eu/technical/ [retrieved 2022-01-05T12:37+01:00] The EMREX ELMO format provides for a few mandatory data and a very large amount of optional data. Basically, students (for systems known to ALU campus management) are shown which data to transfer before a transfer is made. Students can decide at any time not to transfer the displayed data by not triggering the transfer. In the ALU campus management system HISinOne, only a part of the basically possible data is provided during export. This part is described below. The import should be able to handle all content defined in the EMREX-ELMO format. If necessary, certain elements are not displayed on the interface, but are only contained in the Technical Message (XML file), which can be displayed at any time for control purposes. In HISinOne, the following are provided for transmission: * Creation date of the technical document creation. * Information identifying the student: * First Name * last name * matriculation number * System internal GUID * (First) nationality * Date of birth * Place of birth * Gender * Identification information University issuing the certificate of achievement: Country, German statistical key of the university, name of the university, website of the university. * For all modules marked for transfer by the student: Module information: including name, URL of module description, semester (with start and end), status, ECTS points, grade, grading scheme information. * As embedded PDF: „EXA 251 EMREX(e) (01a-2022) Performance Overview Students“ (with all content of EXA 251, i.e. also modules not marked for transfer by the student). The embedded performance overview is provided in the EMREX-ELMO scheme as a lowest common denominator or fallback level in case there are problems with the automatic processing of the transferred „learningOpportunityInstances „*. In this case, at least the PDF service overview is available to the examination office. *learningOpportunityInstances: four possibilities for „learningOpportunityInstances“ are defined in the EMREX-ELMO schema: „Degree Programme“, „Module“, „Course“, „Class“. On the transmitting side, HISinOne currently supports only „Module“, but all other elements, as defined there, are shown in PDF EXA 251. On the receiving side, initial tests show that HISinOne can also handle the „learningOpportunityInstance“ „Course“.
