Wiki der Abteilung Campus Management

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faq:emrex_en [2022/01/25 14:32] tm1019faq:emrex_en [2022/09/01 10:08] (aktuell) – [Known Issues] yl1032
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-Please note that the functionalities described below will only be available at Albert-Ludwigs-Univdersität (ALU) after 2022-01-27 and are currently basically only used experimentally. For the actual recognition processes, the procedures described in the faculties and institutions apply.+Please note that the functionalities described below at Albert-Ludwigs-Universität (ALU) are currently basically only used experimentally. For the actual recognition processes, the procedures described in the faculties and institutions apply.
  
 **Here you can learn** **Here you can learn**
-  * how students can import certificates of achievement from other universities participating in the EMREX network into ALU's campus management system HISinOne+  * how students can import transcripts of records from other universities participating in the EMREX network into ALU's campus management system HISinOne
   * how students can export records of credits earned at ALU and recorded in the HISinOne campus management system to other universities participating in the EMREX network   * how students can export records of credits earned at ALU and recorded in the HISinOne campus management system to other universities participating in the EMREX network
   * how examination offices can view evidence of achievements imported by students into ALU's HISinOne campus management system.   * how examination offices can view evidence of achievements imported by students into ALU's HISinOne campus management system.
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   * [[https://emrex.eu|EMREX]]   * [[https://emrex.eu|EMREX]]
   * [[https://pim-plattform.de/en|Platform for Inter*national Student Mobility (PIM)]]   * [[https://pim-plattform.de/en|Platform for Inter*national Student Mobility (PIM)]]
-In principle, all mechanisms developed in these projects and initiatives are not only suitable for international mobility, but also for student mobility within Germany. In particular, in the course of the [[https://pim-plattform.de|PIM project]], some functionalities for the campus management system HISinOne were defined and implemented, which are now technically (after 2022-01-27) also available in the HISinOne system at ALU. Before operational use at ALU, a whole range of strategic, operational, legal and technical questions still need to be clarified. **The functionality is currently only used experimentally at ALU. The actual recognition processes are governed by the processes described in the faculties and institutions.**+In principle, all mechanisms developed in these projects and initiatives are not only suitable for international mobility, but also for student mobility within Germany. In particular, in the course of the [[https://pim-plattform.de|PIM project]], some functionalities for the campus management system HISinOne were defined and implemented, which are now technically also available in the HISinOne system at ALU. Before operational use at ALU, a whole range of strategic, operational, legal and technical questions still need to be clarified. **The functionality is currently only used experimentally at ALU. The actual recognition processes are governed by the processes described in the faculties and institutions.**
  
 ===== Basic principles of transfer via EMREX ===== ===== Basic principles of transfer via EMREX =====
-  * Transfer takes place between the IT systems of the participating universities. Either directly from university to university or via an intermediate platform such as [[https://pim-plattform.de/en|PIM]]+  * The transfer takes place via the students' browsers between the IT systems of the participating universities. Either from university to university or via an intermediate platform such as [[https://pim-plattform.de/en|PIM]]
   * The transfer is always intiated and confirmed by the students themselves. There is no automatic transfer of data that has not been initiated by students themselves.   * The transfer is always intiated and confirmed by the students themselves. There is no automatic transfer of data that has not been initiated by students themselves.
   * In order for students to initiate and approve a transfer, they must have valid accounts for both IT systems involved in the transfer at the time of transfer.   * In order for students to initiate and approve a transfer, they must have valid accounts for both IT systems involved in the transfer at the time of transfer.
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   * Identification information University issuing the certificate of achievement: Country, German statistical key of the university, name of the university, website of the university.   * Identification information University issuing the certificate of achievement: Country, German statistical key of the university, name of the university, website of the university.
   * For all modules marked for transfer by the student: Module information: including name, URL of module description, semester (with start and end), status, ECTS points, grade, grading scheme information.   * For all modules marked for transfer by the student: Module information: including name, URL of module description, semester (with start and end), status, ECTS points, grade, grading scheme information.
-  * As embedded PDF: "EXA 251 EMREX(e) (01a-2022) Performance Overview Students" (with all content of EXA 251, i.e. also modules not marked for transfer by the student).+  * As embedded PDF: "EXA 251 EMREX(e) (01a-2022) Leistungsuebersicht Studierende" (with all content of EXA 251, i.e. also modules not marked for transfer by the student).
  
-The embedded performance overview is provided in the EMREX-ELMO scheme as a lowest common denominator or fallback level in case there are problems with the automatic processing of the transferred "learningOpportunityInstances"*. In this case, at least the PDF service overview is available to the examination office.+The embedded transcript of records is provided in the EMREX-ELMO scheme as a lowest common denominator or fallback level in case there are problems with the automatic processing of the transferred "learningOpportunityInstances"*. In this case, at least the PDF transcript of records is available to the examination office.
  
 *learningOpportunityInstances: four possibilities for "learningOpportunityInstances" are defined in the EMREX-ELMO schema: "Degree Programme", "Module", "Course", "Class". On the transmitting side, HISinOne currently supports only "Module", but all other elements, as defined there, are shown in PDF EXA 251. On the receiving side, initial tests show that HISinOne can also handle the "learningOpportunityInstance" "Course". *learningOpportunityInstances: four possibilities for "learningOpportunityInstances" are defined in the EMREX-ELMO schema: "Degree Programme", "Module", "Course", "Class". On the transmitting side, HISinOne currently supports only "Module", but all other elements, as defined there, are shown in PDF EXA 251. On the receiving side, initial tests show that HISinOne can also handle the "learningOpportunityInstance" "Course".
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 ===== EMREX functions for students ===== ===== EMREX functions for students =====
 ==== My studies | Import services with EMREX ==== ==== My studies | Import services with EMREX ====
-Via ''My studies | Import achievements with EMREX'' you can start the import of achievements.+Via ''My studies | Import results with EMREX'' you can start the import of achievements.
   * You choose the country of the university from which data should be fetched.   * You choose the country of the university from which data should be fetched.
-  * You choose the university or National Contact Point from which data should be transferred. Some countries (e.g. Norway) have nationwide National Contact Points through which data is transferred.+  * You choose the heigher education institute or National Contact Point from which data should be transferred. Some countries (e.g. Norway) have nationwide National Contact Points through which data is transferred.
  
   * You confirm the selection and are redirected to the selected source system from which you want to fetch data.   * You confirm the selection and are redirected to the selected source system from which you want to fetch data.
   * You have to log in to the selected source system with a valid account there and then follow the steps the system provides.   * You have to log in to the selected source system with a valid account there and then follow the steps the system provides.
  
-  * After successful transfer you have to log in again to the campus management system HISinOne of ALU and then you will see your imported data under ''My Studies | Import Services with EMREX''+  * After successful transfer you have to log in again to the campus management system HISinOne of ALU and then you will see your imported data under ''My Studies | Import results with EMREX''
   * Deletion of imported data is not yet possible in the current expansion stage of the system.   * Deletion of imported data is not yet possible in the current expansion stage of the system.
  
 ==== Exporting services with EMREX ==== ==== Exporting services with EMREX ====
 +
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 +2022-05-03: At the moment it is not possible to transfer credits from Albert-Ludwigs-University to other universities due to a software error. The reverse direction from other universities into the ALU system works.
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   * You log on to the target system with a valid account.   * You log on to the target system with a valid account.
   * At the target system you follow the steps necessary to retrieve data from the system of the Albert-Ludwigs-University   * At the target system you follow the steps necessary to retrieve data from the system of the Albert-Ludwigs-University
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   * An improvement of the functionality can only be expected if the universities use the functionality and contribute their experience.    * An improvement of the functionality can only be expected if the universities use the functionality and contribute their experience. 
   * Currently, the system manufacturer is specifying the transfer of EMREX data from the intermediate area to the examination administration. Presumably, corresponding transfer functions will be implemented in later HISinOne versions.   * Currently, the system manufacturer is specifying the transfer of EMREX data from the intermediate area to the examination administration. Presumably, corresponding transfer functions will be implemented in later HISinOne versions.
-  * The import of EMREX data into the intermediate area also works technically for the role "Apply (study place)". However, the functionality is currently not activated at ALU. Theoretically conceivable would be e.g. the transfer of Bachelor ToRs for Master applications - but these would only end up in the EMREX intermediate area without extending the functionality, but not in the application.+  * The import of EMREX data into the intermediate area also works technically for the role "Bewerben (Studienplatz)". However, the functionality is currently not activated at ALU. Theoretically conceivable would be e.g. the transfer of Bachelor ToRs for Master applications - but these would only end up in the EMREX intermediate area without extending the functionality, but not in the application.
  
 ===== Known Issues ===== ===== Known Issues =====
   * Calling other universities, from which achievements should be retrieved, currently in some cases still not possible, although these universities participate in the EMREX network (we are waiting here for a hotfix from the system vendor). Example: when trying to retrieve services from the (test) system of EPICUR University Uniwersytet im. Adama Mickiewicza w Poznaniu the error message "Przepraszamy. Wystąpił błąd serwera. Administratorzy zostali powiadomieni i postaramy się go szybko naprawić. Jeśli problem będzie się powtarzał przez dłuższy czas, prosimy o kontakt."   * Calling other universities, from which achievements should be retrieved, currently in some cases still not possible, although these universities participate in the EMREX network (we are waiting here for a hotfix from the system vendor). Example: when trying to retrieve services from the (test) system of EPICUR University Uniwersytet im. Adama Mickiewicza w Poznaniu the error message "Przepraszamy. Wystąpił błąd serwera. Administratorzy zostali powiadomieni i postaramy się go szybko naprawić. Jeśli problem będzie się powtarzał przez dłuższy czas, prosimy o kontakt."
-  * Imported data cannot be deleted again by the student or the examination office.+  * Imported data cannot be deleted again by the student or the examination office. If data is to be deleted, please email [[cm@rz.uni-freiburg.de|cm@rz.uni-freiburg.de]].
   * URL to module description (<url>) is included in Technical Message (XML file) generated by HISinOne, but is not displayed on the interface when received from another HISinOne system.   * URL to module description (<url>) is included in Technical Message (XML file) generated by HISinOne, but is not displayed on the interface when received from another HISinOne system.
   * Generation date <generatedDate> of the generated Technical Message (XML file) is always date with time T00:00:00, but XSD says: "The datetime when the file was generated.". [...] Example values: "2015-08-01T12:00:00+02:00", "2015-08-01T10:00:00Z")   * Generation date <generatedDate> of the generated Technical Message (XML file) is always date with time T00:00:00, but XSD says: "The datetime when the file was generated.". [...] Example values: "2015-08-01T12:00:00+02:00", "2015-08-01T10:00:00Z")
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-{{tag>studieren_english pruefungen_studienleistungen}}+{{tag>studieren_englisch pruefungen_studienleistungen}}
  
  

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