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Personal/contact data | Add, change and manage contact data and addresses in HISinOne

In this article you will learn:

  • what you need to know about the management, editing and origin of your contact data,
  • how you can edit (certain) contact data in HISinOne, add contact data or delete contact data you no longer need.

This article is intended for holders of the „Studieren“ and „Promovieren“ roles. However, the step-by-step instructions can also be applied to other roles.

Maintenance and management of the contact data

As a student, you can manage and edit your contact data using the „Contact data“ tab in the „Student Service“ function (menu „My studies“):



In other basic roles (e.g. „Guest Auditor Studies / Other“), the menu item „Edit my contact data“ is available under „User information“.

The following examples show how to proceed when managing and editing contact data.
Please note that the work steps described as examples apply in each case to postal addresses as well as telephone numbers or e-mail addresses, even if this is not explicitly described!

The e-mail address in the application purpose „(2-K) Study - Correspondence“ is transferred to myAccount as a preferred address, which means that it can also be used by other systems (e.g. Ilias).
The e-mail address entered in HISinOne as „(19) Reset password“ is also exported to myAccount and managed there as a private (external) e-mail. This data is transmitted automatically three times a day.

1. "Small" change to already entered contact data

Example: Correction of the house number in the postal address

  • Click (on any block) on the pencil icon next to the address you want to edit:



  • An overlay window will open. Click the pencil icon here again:



  • Correct the data (e.g.: change the house number) in the editing window and click „Save“ to return to the first overlay window:



  • You will now see the changed address:



  • Click on „Close“ to return to the overview on the „Contact data“ tab.

    The change is now visible on all tiles in which the address in question is displayed. This means that the address change is effective for all application purposes that are assigned to it.

2. Adding new contact data

Example: Adding a new e-mail address

  • On the tile of the application purpose for which the new email address is to be assigned, click the pencil icon next to the existing email address:



  • An overlay window opens on which already stored e-mail addresses are displayed. The e-mail address to which the purpose is currently assigned is checked. Click on „Add E-mail“:



  • Enter the email address you want to add in the input mask and click „Save“ to return to the first overlay window:



  • The newly added e-mail address is now displayed here in addition to the previously available e-mail addresses. It is automatically preselected for the edited application purpose (see check mark at the newly added e-mail address):



  • Click on „Close“ to return to the overview on the „Contact data“ tab. The new e-mail address is now displayed for the application purpose for which you created the address. It is now also available to other application purposes and can be linked to them (see the following section 3).

3. Assign another application purpose to already existing contact data

Example: Assign an already entered phone number to the application purpose „(3-K) Doctorate - Correspondence“.
⇒ The phone number, which is displayed at the application purpose „(3-K) Doctorate - Correspondence“ so far, shall now be replaced by the phone number, which is already stored at the application purpose „(2-K) Student Management - Correspondence“ (+49 761 1234567):



For this purpose, the application purpose „(3-K) Doctorate - Correspondence“ must be assigned to this phone number.

  • On the „(3-K) Doctorate - Correspondence“ tile, click the pencil icon next to the phone number:



  • An overlay window will open displaying all phone numbers stored with your contact information. The phone number currently assigned to the purpose „(3-K) Doctorate - Correspondence“ is checked:


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