Starting this summer semester (2025), all students and enrolled doctoral candidates at the University of Freiburg are required to use a University email address for study-related communication.

With the mandatory use of university email addresses according to § 11 of the Admissions and Enrollment Regulations (ZIMMO) effective April 1, 2025, this requirement now also applies to FACE students starting in the summer semester 2025.

This measure is part of the update of identity management, the improvement of IT security, and data protection. As mandatory use goes hand in hand with a significant increase in the number of e-mail addresses, a strategic cooperation was established with the Gesellschaft für Wissenschaftliche Datenverarbeitung mbH Göttingen (GWDG), which offers email services for scientific institutions in the DFN Association’s research network.

The UniMailbox follows the pattern: UniAccount@email.uni-freiburg.de (e.g. ab1234@email.uni-freiburg.de). Additionally, an alias address in the form firstname.lastname@email.uni-freiburg.de is created. The use of private email addresses for study-related purposes is no longer permitted. Important notifications from central systems such as HISinOne or the ILIAS learning platform will be sent exclusively to the UniMailbox. Please also use the UniMailbox for enquiries to the Dean of Studies, the Examination Office, or teaching staff.

On April 16, 2025, the UniMailbox was automatically registered in HISinOne as the (2-K) study correspondence email address for all students and enrolled doctoral candidates.

Important for all students who previously used a university email address with the subdomains @students or @[planet name]: These existing email addresses on the old university server were deactivated on April 15, 2025. To ensure that no important communication or automatic notifications are lost, a forwarding to the new UniMailbox was set up and will remain active until December 31, 2025.

*Exceptions*

This change does not affect doctoral candidates who are already employed or those registered before 2018 who already use their institute’s email domain. These students are allowed to keep their existing email addresses.

Please check the FAQ before asking a question that has already been answered. For further inquiries, the IT support team and the Identity and Access Management (IAM) project team are happy to assist you. Please contact beratung@rz.uni-freiburg.de, including your UniAccount and matriculation number.