German Version: Antragstellung auf Annahme als Doktorand/in - Schritt für Schritt

General note: You can find more information on the IGA homepage, e.g. about how to act when you are interested in pursuing a doctorate or how to register as a doctoral candidate at the University of Freiburg.

Before you start your application as a doctoral candidate, you need to set up a supervision agreement with your future responsible supervisor(s). You can find a template for such an agreement on the homepage of the respective faculty.

If you have any questions about technical issues, our Campus Management Department will gladly assist you. Please contact us via our e-mail address cmp@rz.uni-freiburg.de.

Background: Since the amendment of the law concerning higher education statistics by the German Bundestag (Federal Parliament) in 2016, all state institutions of higher education are obliged to collect and process specific data about doctoral candidates. For this reason, the prospective doctoral candidate's data must be collected before he/she can apply for admission as a doctoral candidate. This takes place in the form of doctoral application (DOC502).

Please follow these steps:

• Log into HISinOne.
• Make sure that you are in the roll 'Studieren', 'Mitarbeiter/in' or 'Bewerben'.
• Click „Service“→„Requests“.
  
• Under certain circumstances, a page will first appear on which your personal data stored in HISinOne will be displayed. Please check that all mandatory fields* are filled in and complete any missing data.
• Choose „Doctorate (DOC502)“ and complete the form. You can find a detailed instructions here.

Helpful Information for filling in the form: The list of subjects to enter your previous studies is only available in German. Please click here for a list of translations: faecherschluessel_englisch.pdf. If you still cannot find the subject you studied before, choose the most similar one.

Information for employees: For data protection reasons, certain personal data such as birthplace or postal address of employees are not imported automatically to HISinOne from the personnel management systems. For this reason, employees are automatically requested to complete the personal data necessary for the administration of the doctoral procedure before data collection.

Make sure that you have entered your address (postal address and e-mail address) in HISinOne in the doctoral address tile. Please follow this instruction to enter and change your address.

After completing your application for admission as a doctoral candidate, you need to print it, sign it, and submit it to the doctoral examination committee of your faculty, together with all other required documents. Please carry out the following steps:

• Log in to HISinOne.
• Make sure that you are in the role „Studieren“, „Mitarbeiter/in“ or „Bewerber“.
• The portlet „doctoral project“ appears on the start page. Open the print view and print the document
• Sign the doctoral application and submit it to the doctoral office with all other attachments required by the faculty
  

Please note: after the admission as a doctoral candidate at your faculty, you have to matriculate at the University. By enrolling, you become a member of the University of Freiburg. Acceptance for doctoral studies at the faculty does not (currently) does not constitute membership.

To apply for a new account for HISinOne and Docata, please send an e-mail to cmp@rz.uni-freiburg.de and include the following information:

• Subject of the e-mail: New Account Docata
• Your first and last name
• UniAccount (for example nn1234) OR Date of birth

You will promptly receive an e-mail with information about your temporarily valid UniAccount, which you can use to log into both HISinOne and Docata.

Note: If your contact details in HISinOne are no longer current, please update them according to the instructions.

Important notes:

• The registration as a person is only required if you do not have an UniAccount.
• It serves as a preparation for the next steps, so that the system recognizes you as a person.
• If you are an employee at the university and do not have a UniAccount yet, please follow these instructions.

Process of the registration:

1. Open the registration form in HISinOne.
   
2. Scroll down to the bottom of the page and change the language to „English“.
3. Fill in your personal data and click „register“. Fields marked with * are mandatory. For some fields you can get more information via the info button .
4. After your registration you will automatically receive an e-mail with a request to verify your 'application account'. Please confirm your application account and go ahead with Step 1 (DOC 501). Note: As a prospective doctoral candidate, you will receive your own UniAccount with limited rights after Docata has been activated (= Step 2), with which you can log into both HISinOne and Docata. In this case, you will promptly receive an e-mail with information about your UniAccount.