| Beide Seiten der vorigen RevisionVorhergehende ÜberarbeitungNächste Überarbeitung | Vorhergehende ÜberarbeitungNächste ÜberarbeitungBeide Seiten der Revision |
| hisinone:promotionsinteresse:annahmeantrag_en [2023/09/28 11:08] – [Step 3: Creating the application for admission as a doctoral candidate in Docata] yl1032 | hisinone:promotionsinteresse:annahmeantrag_en [2024/01/25 20:14] – af1079 |
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| ====== Application for admission as a doctoral candidate - Step by step ====== | ====== Application for admission as a doctoral candidate - Step by step ====== |
| >> German Version: [[hisinone:promotionsinteresse:annahmeantrag|Antragstellung auf Annahme als Doktorand/in - Schritt für Schritt]] | <note warning>From 25.01.2024 there will be a new procedure for acceptance as a doctoral candidate. |
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| **General note:** You can find more information on the [[https://www.frs.uni-freiburg.de/en/iga-en/promotion?set_language=en|IGA homepage]], e.g. about how to act when you are interested in pursuing a doctorate or how to register as a doctoral candidate at the University of Freiburg. | Access to Docata from outside the university network will no longer be possible after 23.01.2024. Please make sure that your |
| | application has been submitted electronically before then, or wait until 25.01.2024 to fill in the Data collection for prospective doctoral candidates and to submit a new application for acceptance as a doctoral candidate.</note> |
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| | >> German Version: [[hisinone:promotionsinteresse:annahmeantrag|Antragstellung auf Annahme als Doktorand/in - Schritt für Schritt]] |
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| | **General note:** You can find more information on the [[https://www.frs.uni-freiburg.de/en/iga-en/promotion?set_language=en|IGA homepage]], e.g. about how to act when you are interested in pursuing a doctorate or how to register as a doctoral candidate at the University of Freiburg. |
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| <block 60%:0:#FFFFFF;black;4px solid red;arial,sans-serif/12pt;>Before you start your application as a doctoral candidate, you need to set up a supervision agreement with your future responsible supervisor(s). You can find a template for such an agreement on the homepage of the respective faculty.</block> | Before you start your application as a doctoral candidate, you need to set up a supervision agreement with your future responsible supervisor(s). You can find a template for such an agreement on the homepage of the respective faculty. |
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| <note important>**Please note:** \\ Currently, the application for the **Faculty of Law** as well as the **Faculty of Medicine** does not take place via Docata. Prospective doctoral candidates of these faculties please follow these [[hisinone:promotionsinteresse:annahmeantrag_med_en|instructions]]. </note> | <note important>**Please note:** \\ This page is currently under cunstruction. </note> |
| ===== Overview of the process ===== | ===== Overview of the process ===== |
| If you have any questions about technical issues, our Campus Management Department will gladly assist you. Please contact us via our e-mail address [[cmp@rz.uni-freiburg.de]]. | If you have any questions about technical issues, our Campus Management Department will gladly assist you. Please contact us via our e-mail address [[cmp@rz.uni-freiburg.de]]. |
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| ^Step^ You have already an active [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]]^ You have an [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] that is no longer active ^ You do not have an [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]]^ | ^ Step ^ You have already an active [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] (because you are a student or an employee) ^ You have an [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] that is no longer active (because your study or work has ended) ^ You do not have an [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] ^ |
| |Preparation|No preparation necessary. |Apply for a new account \\ For instructions, please see [[hisinone:promotionsinteresse:annahmeantrag_en#preparation_if_your_uniaccount_is_no_longer_activeapply_for_a_new_account|here]].| Registration as a person in [[https://campus.uni-freiburg.de|HISinOne]] \\ For instructions, please see [[hisinone:promotionsinteresse:annahmeantrag_en#preparation_if_you_do_not_have_an_uniaccounthow_to_complete_the_registration|here]].| | | Preparation | No preparation necessary. | Apply for a new account \\ For instructions, please see [[hisinone:promotionsinteresse:annahmeantrag_en#preparation_if_your_uniaccount_is_no_longer_activeapply_for_a_new_account|here]]. | Registration as a person in [[https://campus.uni-freiburg.de|HISinOne]] \\ For instructions, please see [[hisinone:promotionsinteresse:annahmeantrag_en#preparation_if_you_do_not_have_an_uniaccounthow_to_complete_the_registration|here]]. | |
| |[[hisinone:promotionsinteresse:annahmeantrag_en#step_1data_collection_for_prospective_doctoral_candidates_doc_501|Step 1]]|[[hisinone:promotionsinteresse:doc501_en|Data collection for prospective doctoral candidates]] (DOC 501) in HISinOne||| | | [[hisinone:promotionsinteresse:annahmeantrag_en#step_1address|Step 1]] | [[https://wiki.uni-freiburg.de/campusmanagement/doku.php?id=hisinone:promotionsinteresse:adresserfassung_en|Update your postal address]] in HISinOne. ||| |
| |[[hisinone:promotionsinteresse:annahmeantrag_en#step_2activation_for_the_docata_online_system|Step 2]]|E-mail with all necessary information to [[cmp@rz.uni-freiburg.de?subject=Docata activation|cmp@rz.uni-freiburg.de: Docata activation]]||| | | [[hisinone:promotionsinteresse:annahmeantrag_en#step_2doc_502|Step 2]] | [[hisinone:promotionsinteresse:doc502_en|Doctoral application (DOC 502)]] in HISinOne. ||| |
| |[[hisinone:promotionsinteresse:annahmeantrag_en#step_3creating_the_application_for_admission_as_a_doctoral_candidate_in_docata|Step 3]]|Create your application for admission as a doctoral candidate in [[https://docata.zv.uni-freiburg.de/|Docata]], if neccessary [[https://wiki.uni-freiburg.de/campusmanagement/doku.php?id=hisinone:promotionsinteresse:adresserfassung_en|update your postal address]] in HISinOne.||| | | [[hisinone:promotionsinteresse:annahmeantrag_en#step_3paper|Step 3]] | Print the doctoral application from the corresponding portlet in HISinOne, sign and send with other required documents in paper to the faculty ||| |
| |[[hisinone:promotionsinteresse:annahmeantrag_en#step_4completionprint_the_application_sign_it_and_submit_it_to_the_doctoral_committee_of_your_faculty|Step 4]]|Print the application and submit it to the doctoral committee of your faculty, together with all other required documents.||| | | [[hisinone:promotionsinteresse:annahmeantrag_en#step_4maybe|Step 4]] | Special case: you will be asked by the faculty to revise the digital application ||| |
| | | [[hisinone:promotionsinteresse:annahmeantrag_en#step_5matriculation|Step 5]] | After the admission as a doctoral candidate at your faculty, you have to [[https://www.frs.uni-freiburg.de/en/iga-en/kurse/registrierung-en?set_language=en|matriculate at the University]]. ||| |
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| **Please note:** After the admission as a doctoral candidate at your faculty, you have to [[https://www.frs.uni-freiburg.de/en/iga-en/kurse/registrierung-en?set_language=en|matriculate at the University]]. | |
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| | ==== Step 1: Enter or change addressinformation in HISinOne ==== |
| | Make sure that you have entered your address (postal address and e-mail address) in HISinOne in the doctoral address tile. Please follow [[hisinone:promotionsinteresse:adresserfassung_en|this instruction]] to enter and change your address. \\ [{{:hisinone:promotionsinteresse:doc502_en_03.png?nolink|}}] |
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| | ==== Step 2: (DOC 502)==== |
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| | **Background:** Since the amendment of the law concerning higher education statistics by the German Bundestag (Federal Parliament) in 2016, all state institutions of higher education are obliged to collect and process specific data about doctoral candidates. For this reason, the prospective doctoral candidate's data must be collected before he/she can apply for admission as a doctoral candidate. This takes place in the form of doctoral application (DOC502). |
| ==== Step 1: Data collection for prospective doctoral candidates (DOC 501)==== | |
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| **Background:** Since the amendment of the law concerning higher education statistics by the German Bundestag (Federal Parliament) in 2016, all state institutions of higher education are obliged to collect and process specific data about doctoral candidates. For this reason, the prospective doctoral candidate's data must be collected before he/she can apply for admission as a doctoral candidate. | |
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| **Information for employees:** For data protection reasons, certain personal data such as birthplace or postal address of employees are not imported automatically to HISinOne from the personnel management systems. For this reason, employees are automatically requested to complete the personal data necessary for the administration of the doctoral procedure before data collection. | |
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| * Log into [[https://campus.uni-freiburg.de|HISinOne]]. | * Log into [[https://campus.uni-freiburg.de|HISinOne]]. |
| * Make sure that you are in the roll 'Studieren', 'Mitarbeiter/in' or 'Bewerben'. | * Make sure that you are in the roll 'Studieren', 'Mitarbeiter/in' or 'Bewerben'. |
| * Click on the tab 'Service' and choose 'Requests'. | * Click "Service"->"Requests". \\ {{:hisinone:promotionsinteresse:doc502_en_02.png?nolink|}} |
| * Choose 'Request of data collection for prospective doctoral candidates (DOC 501)' and fill in the form. For instructions, please see [[hisinone:promotionsinteresse:doc501_en|here]]. | * Under certain circumstances, a page will first appear on which your personal data stored in HISinOne will be displayed. Please check that all mandatory fields* are filled in and complete any missing data. |
| * Please upload the relevant documents. | * Choose "Doctorate (DOC502)" and complete the form. You can find a detailed instructions [[hisinone:promotionsinteresse:doc502_en|here]]. |
| * Click Save again. | * Don't forget to click save! |
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| **Helpful Information for filling in the form:** The list of subjects to enter your previous studies is only available in German. Please click here for a list of translations: {{ :hisinone:promotionsinteresse:faecherschluessel_englisch.pdf}}. If you still cannot find the subject you studied before, choose the most similar one. | **Helpful Information for filling in the form:** The list of subjects to enter your previous studies is only available in German. Please click here for a list of translations: {{ :hisinone:promotionsinteresse:faecherschluessel_englisch.pdf}}. If you still cannot find the subject you studied before, choose the most similar one. |
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| | **Information for employees:** For data protection reasons, certain personal data such as birthplace or postal address of employees are not imported automatically to HISinOne from the personnel management systems. For this reason, employees are automatically requested to complete the personal data necessary for the administration of the doctoral procedure before data collection. |
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| ==== Step 2: Activation for the Docata online system ==== | <note tip>Handbuch-Link: https://wiki.uni-freiburg.de/campusmanagement/doku.php?id=hisinone:promotionsinteresse:doc502_en</note> |
| To activate your [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]] or your 'application account' (after your 'registration as a person') for the Docata online system, please send an e-mail to [[cmp@rz.uni-freiburg.de?subject=Docata activation|cmp@rz.uni-freiburg.de]] and include the following information: | |
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| * Subject of the e-mail: Docata activation | |
| * Your first and last name | |
| * UniAccount (for example nn1234) OR Date of birth, if you only have an 'application account' after your [[https://wiki.uni-freiburg.de/campusmanagement/doku.php?id=hisinone:promotionsinteresse:annahmeantrag_en#preparation_if_you_do_not_have_an_uniaccounthow_to_complete_the_registration|'registration as a person']] | |
| * Name of the faculty that you want to apply to | |
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| We will inform you via e-mail as soon as you can access Docata through your UniAccount. If you currently only have an 'application account' after your 'registration as a person', as a prospective doctoral candidate you will receive your own UniAccount with limited rights, with which you can also log into Docata. In this case, you will promptly receive an e-mail with information about your UniAccount. | |
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| ==== Step 3: Creating the application for admission as a doctoral candidate in Docata ==== | |
| Please log into [[https://docata.zv.uni-freiburg.de/login| Docata]] with your [[https://www.rz.uni-freiburg.de/services-en/uniaccount-en/whatis-ua-en|UniAccount]]. | |
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| In Docata you can create your application for admission as a doctoral candidate electronically. Click on the link "start application for admission as a doctoral candidate" and follow the instructions. You can interrupt the process at any time and continue later. | |
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| ==== Step 4: Completion: Print the application, sign it and submit it to the doctoral committee of your faculty ==== | |
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| | ==== Step 3: Submit the doctoral application (DOC 502) in paper ==== |
| After completing your application for admission as a doctoral candidate, you need to print it, sign it, and submit it to the doctoral examination committee of your faculty, together with all other required documents. | After completing your application for admission as a doctoral candidate, you need to print it, sign it, and submit it to the doctoral examination committee of your faculty, together with all other required documents. |
| | Please carry out the following steps: |
| Please note that a complete application is required for a decision regarding your admission as a doctoral candidate. | * Log in to [[https://campus.uni-freiburg.de/qisserver/pages/cs/sys/portal/hisinoneStartPage.faces|HISinOne]]. |
| | * Make sure that you are in the role "Studieren", "Mitarbeiter/in" or "Bewerber". |
| | * The portlet "doctoral project" appears on the start page. Open the print view and print the document |
| | * Please sign the GERMAN printout and send it together with the attachments listed on the printout to the address given at the top of the printout. The ENGLISH version of the printout is just for your information. The document you hand in has to be in GERMAN (legally binding). To change the language of the printout, just change the language of HISinOne (top right). \\ {{:hisinone:promotionsinteresse:doc502_en_04.png?nolink|}} |
| | ==== Step 4: Revision (if necessary) of the digital doctoral application (DOC502) ==== |
| | If the digital doctoral application (DOC502) in HISinOne is sent back to you for revision, you can open it in the application menu. At the top of the page you will see the reason why you are receiving this application back and which changes or additions you should make. Follow the requirements and then resubmit the application. |
| | ==== Step 5: Matriculation ==== |
| | **Please note**: after the admission as a doctoral candidate at your faculty, you have to [[https://www.frs.uni-freiburg.de/en/iga-en/kurse/registrierung-en?set_language=en|matriculate at the University]]. By enrolling, you become a member of the University of Freiburg. Acceptance for doctoral studies at the faculty does not (currently) does not constitute membership. |
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| ====== FAQ - Answers to frequently asked questions ====== | ====== FAQ - Answers to frequently asked questions ====== |
| - Scroll down to the bottom of the page and change the language to "English". | - Scroll down to the bottom of the page and change the language to "English". |
| - Fill in your personal data and click "register". Fields marked with * are mandatory. For some fields you can get more information via the info button {{:hisinone:bewerben:h1infobutton.png?nolink|}}. | - Fill in your personal data and click "register". Fields marked with * are mandatory. For some fields you can get more information via the info button {{:hisinone:bewerben:h1infobutton.png?nolink|}}. |
| - After your registration you will automatically receive an e-mail with a request to verify your 'application account'. Please confirm your application account and go ahead with Step 1 (DOC 501). **Note:** As a prospective doctoral candidate, you will receive your own UniAccount with limited rights after Docata has been activated (= Step 2), with which you can log into both HISinOne and Docata. In this case, you will promptly receive an e-mail with information about your UniAccount. \\ \\ \\ | - After your registration you will automatically receive an e-mail with a request to verify your 'application account'. Please confirm your application account and go ahead with Step 1 (DOC 502). \\ \\ \\ |
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| ===== Address registration ===== | |
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| To edit your contact info, please follow these [[https://wiki.uni-freiburg.de/campusmanagement/doku.php?id=hisinone:promotionsinteresse:adresserfassung_en|steps]]. | |
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| {{tag>promotionen}} | {{tag>promotionen}} |
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