Unterschiede

Hier werden die Unterschiede zwischen zwei Versionen angezeigt.

--- public:unimail:setupofunimailbox [2025/02/06 13:08] – [New e-mail (UniMailbox) addresses for students and doctoral students] ns1097
+++ public:unimail:setupofunimailbox [2025/04/29 06:04] (aktuell) – [UniMailbox for enrolled students and enrolled doctoral candidates* (and FACE students**)] ns1097
@@ Zeile 1: / Zeile 1: @@
-====== UniID: Informationen zu allen Themen rund um die UniMail ======
+====== UniID: Information on all topics related to UniMail ======
-<WRAP left round box 35%>
-**Inhalt dieser Seite**
-  * Informationen zur UniMailbox
-  * Informationen zur Open-Xchange
-</WRAP>
-<WRAP left round box 35%>
+====== UniMailbox for enrolled students and enrolled doctoral candidates* (as well as FACE students**) ======
-**Weitere Artikel**
-  * [[https://www.rz.uni-freiburg.de/de/services/uniaccount/email|Informationen zur UniMailbox]]
-   * [[public:unimail:start|Einrichtung der UniMailbox]]
-   * [[public:unimail:imap_dav|
-Nutzung über lokale E-Mail Clients mit IMAP und DAV]]
-   * [[public:unimail:thunderbird|Thunderbird-Konfiguration]]
-   * [[public:unimail:outlook|Outlook-Konfiguration]]
-  * [[public:unimail:setupofunimailbox| Setup of UniMailbox - English Version]]
-  * [[public:unimail:IMAP-parameter|IMAP-Parameter]]
-  * [[public:unimail:outlook_mail_backup|Inhalt aus dem Communigate Account Exportieren]]
-  * [[public:unimail:Weiterleitung_einrichten|Weiterleitung einrichten]]
-  * [[public:unimail:setup_migration_message|Setting up a migration message in CommuniGate Webmail]]
-  * [[public:unimail:setup_email_forwarding|Setting Up Email Forwarding in CommuniGate Webmail]]
-  </WRAP>
-<WRAP clear/>
+Starting in the summer semester 2025, all students and enrolled doctoral candidates at the University of Freiburg are required to use a university email address for study-related matters.
+With the enforcement of the mandatory use of university email addresses according to § 11 of the Admissions and Enrollment Regulations (ZIMMO) on April 1, 2025, this requirement also applies to FACE students from the summer semester 2025 onwards.
+This measure is part of the update of identity management, the improvement of IT security, and data protection. Since mandatory use goes hand in hand with a significant increase in the number of email addresses, a strategic cooperation has been established with the GWDG (Gesellschaft für wissenschaftliche Datenverarbeitung mbH Göttingen), which provides email services for scientific institutions within the DFN Association’s research network.
+The UniMailbox follows the pattern: UniAccount@email.uni-freiburg.de (e.g. ab1234@email.uni-freiburg.de).
+Additionally, an alias in the form firstname.lastname@email.uni-freiburg.de is created.
+The use of private email addresses for study-related purposes is no longer permitted.
+Important notifications from central systems such as HISinOne or the learning platform ILIAS are sent exclusively to the UniMailbox.
+Please also use the UniMailbox for inquiries to the Dean of Studies, the Examination Office, or teaching staff.
+**On April 16, 2025, the UniMailbox was automatically registered in HISinOne as the (2-K) study correspondence email address for all students and enrolled doctoral candidates.
+Important for all students who already used a university email address with the subdomains @students or @[planet name]: these previous email addresses on the old university server were deactivated on April 15, 2025.
+To ensure that important communications and automatic notifications do not get lost during the transition, a forwarding to the UniMailbox has been set up and will remain active until December 31, 2025.**
-====== New e-mail (UniMailbox) addresses for students and doctoral students* ======
+***Exception**
+Doctoral candidates who are employed or were registered before 2018 and who already use their institute's email domain are not affected by this change and can continue using their existing email addresses.
-Starting this summer semester (2025), all students and enrolled doctoral candidates at the University of Freiburg will be required to use a University email address for student matters. T**he activation of the UniMailboxes** already began at the beginning of the winter semester and **should be completed by 15 February 2025.**
+===== E-Mail article overview =====
-Starting this summer semester (2025), all students and doctoral candidates enrolled at the University of Freiburg will be required to use a University email address for all study-related communication.
+==== General information ====
+{{topic>student_e-mail +english -mailclients -communigate -mail_sync}}
-This measure is a component of updating identity management, improving IT security and data protection. As mandatory use goes hand in hand with a significant increase in the number of e-mail addresses, a strategic cooperation was entered into with the Gesellschaft für Wissenschaftliche Datenverarbeitung mbH Göttingen (GWDG), which offers e-mail services for scientific institutions in the DFN Association’s research network.
+==== Transfer of e-mails from Communigate to GWDG ====
+{{topic>mail_sync +student_e-mail +english}}
-The new UniMailbox follows the pattern: UniAccount@email.uni-freiburg.de (e.g. ab1234@email.uni-freiburg.de). In addition, an alias in the form [first name].[last name]@email.uni-freiburg.de will be set up. The use of private email addresses for study-related purposes will no longer be permitted. Important notifications from central systems such as HISinOne or the ILIAS learning platform will be sent exclusively to the UniMailbox. Please also use this for enquiries to the Dean of Studies, the Examination Office or teaching staff.
+==== Setting up mail clients ====
+{{topic>mailclients +student_e-mail +english}}
-**Starting 16 April 2025, the UniMailbox will automatically be entered in HISinOne as a (2-K) student-correspondence email address for all students and enrolled doctoral candidates.**
+==== Communigate settings ====
+{{topic>communigate +student_e-mail +english}}
-For all students who already had a University email address with the subdomains @students or @[planet name]: Your old email address on the previous University server **will be deactivated on 15 April 2025,** and the emails will be deleted after a short time.
-***Exceptions**
+===== Contact and Support =====
-This change does not affect doctoral students who are already employed, doctoral students registered before 2018 who already use their institute’s email domain, or FACE students with an email address from the Freiburg University of Education. These students are allowed to keep their existing email addresses.
+Please check the[[public:unimail:faq_english| FAQ]] before asking a question that has already been answered.
+For further inquiries, the IT support team and the Identity and Access Management (IAM) project team are happy to assist you. Please contact beratung@rz.uni-freiburg.de, including your UniAccount and matriculation number.
-======Detailed Instructions: Setting Up the UniMailbox======
-Follow these steps:
-  - Go to https://email.uni-freiburg.de. You will land on the GWDG page of the Academic Cloud.
-  - Enter your future UniMail address in the 'Email/Username' window: <UniAccount>@email.uni-freiburg.de and click on 'next'.
-  - In the next step, the setup 'Albert-Ludwigs-Universität Freiburg' is already pre-selected, which you need to confirm with 'next/continue'.
-  - You will be redirected to the myLogin page and must now authenticate with your UniAccount and password.
-  - Your UniMailbox should now be found in the GWDG database, and you will see the start page of the Open-Xchange web interface. Here, you can access all functions to 'read, write, and sort emails'. Detailed instructions for using Open-Xchange can be found on this page.
-{{ :public:unimail:englisch.jpg |}}
-====== Using Open-Xchange via Web Interface ======
-This section provides comprehensive guidelines for setting up and using the Open-Xchange web interface, enabling access to email and other productivity tools from any browser-enabled device.
-===== Accessing the Web Interface =====
-To access the Open-Xchange web interface, navigate to https://email.uni-freiburg.de. This address will redirect you to the Academic-ID login portal of GWDG. After successful authentication with the correct credentials and possibly a multi-factor key, you will be automatically redirected to the Open-Xchange web interface.
-{{ :public:unimail:screenshot_2024-09-26_at_15-40-15_academic_cloud_login.png?600 |}}
-===== Web Interface Functions =====
-Upon successful login, the homepage displays all accessible functions of the web interface. This section provides the initial view and navigation tips for using the Open-Xchange web interface efficiently.
-{{ :public:unimail:screenshot_2024-09-26_at_15-33-29_mail_-_natalja_salnikova-gwdgtest_-_ox_app_suite.png |}}
-==== Email ====
-=== Reading, Writing, and Sorting Emails ===
-Access to all emails is directly available from the homepage, with mailbox folders prominently listed in the upper left part. Functions like adding new folders, setting favorites, marking emails as read, and cleaning up emails are accessible through the burger menu. Additional Open-Xchange mailboxes can be added via the “Add mail account” button located beneath the folder structure. For further assistance, click the small question mark icon at the bottom left corner.
-{{ :public:unimail:screenshot_2024-09-26_at_15-33-29_mail_-_burger.png |}}
-===  Advanced Email Settings ===
-Configurations such as email signatures, filter rules, automatic replies, and forwarding options are accessible through the settings menu, which is opened via the gear icon in the top right corner of the menu bar.
-{{ :public:unimail:screenshot_2024-09-26_at_15-33-29_mail_-_settings.png |}}
-Important Note: Clicking directly on the “Mail” tab will provide options for settings such as automatic replies and forwarding, as shown in screenshots.
-{{ :public:unimail:screenshot_2024-09-26_at_15-35-27_settings_mail_-_mail.png |}}
-==== Personal Information Settings ====
-You can add personal details like a profile picture or additional contact data through the menu, accessed by clicking on the profile logo or language selection at the top right of the menu bar. Note that the profile logo usually displays the mailbox's initials by default. Adjust these settings in the pop-up menu.
-==== Calendar Features ====
-=== Accessing the Calendar ===
-The calendar is readily accessible from the menu bar at the top left. The calendar, address book, drive, and tasks are also reachable via the dotted menu at the top left of the menu bar, allowing access to all functions, including those not displayed directly on the bar.
-Managing Appointments
-In the calendar overview, you can create new appointments, share your calendars, or open other calendars.
-{{ :public:unimail:screenshot_2024-09-26_at_15-37-00_calendar.png |}}
-===  Sharing Your Own Calendar ===
-You can share your calendar with others through the burger menu, which includes options for calendar sharing. This feature allows you to find and authorize others in the address book appropriately.
-{{ :public:unimail:screenshot_2024-09-26_at_15-36-27_mail_-_sharing.png |}}
-===  Managing Someone Else's Calendar ===
-After receiving a calendar share, the shared calendars are displayed in a new tab directly below your own. You will also receive an email notification indicating that a calendar has been enabled for you. Depending on the permissions set, you can view or edit these shared calendars.
-=== Calendar Display Settings and DAV Synchronization ===
-Currently, the web interface for Open-Xchange is enabled. By the start of the semester or by October 1st at the latest, you will also be able to set up application-specific credentials for mail clients.
-{{ :public:unimail:screenshot_2024-09-26_at_15-37-00_calendar_ii.png |}}
-===== Setting up IMAP and DAV in Local Email Clients =====
-Anyone who wants to use emails, contacts, calendars, and tasks with a local email client can do so via the IMAP and DAV interfaces of Open-Xchange. For this, an email client capable of using IMAP and DAV is required.
-IMAP is used for retrieving emails, and DAV is used for synchronizing contacts, calendars, and tasks.
-For security reasons, setting up local email clients for IMAP and DAV is not possible with the main user's direct login credentials. Application-specific credentials must be created for IMAP and DAV access through the GWDG IDM portal.
-==== Creating Application-Specific Credentials for IMAP ====
-===  Accessing and Logging into the GWDG IDM Portal ===
-The GWDG IDM portal is accessible via a browser at https://idm.gwdg.de. Please select the tab "Login with Single Sign-On" and log in with your known credentials. In the second step, you can then create your personal application-specific credentials.
-{{ :public:unimail:screenshot_2024-09-26_at_17-08-42_gwdg_idm_-_logon.png |}}
-To access the Academic Cloud service, you must accept the terms of use.
-Please securely save your MFA recovery code or print it out.
-===  Creating Application-Specific Credentials ===
-After logging in and clicking on the profile icon in the top right, you will have the option to navigate to the "Application-Specific Credentials" page.
-{{ :public:unimail:screenshot_2024-09-26_at_17-15-10_gwdg_idm_-_personal_dataii.png |}}
-You will land on the following page and can now create credentials for the respective application.
-{{ :public:unimail:screenshot_2024-09-26_at_17-17-54_gwdg_idm_-_application_credentials.png |}}
-You only need to set a description, and by clicking on "Generate Credentials," the credentials will be displayed. Changing the credentials later is also possible on this page. To do so, simply set a new password by selecting "Generate New Password" in the overview of the already created credentials.
-The generated usernames always follow the format "u12345." These credentials can then be used in the respective application for the IMAP interface.
-{{ :public:unimail:screenshot_2024-09-26_at_17-17-54_gwdg_idm_-_application_credentialsii.png |}}
-===  Creating Application-Specific Credentials for DAV (Calendars, Contacts, and Tasks) ===
-Access via the DAV interface, like the IMAP interface, is not possible using the main user's credentials. Application-specific credentials must also be created for this, but unlike the IMAP credentials, they are not generated through the GWDG IDM portal, but directly via the web interface of Open-Xchange.
-To create these, after logging into the Open-Xchange web interface, click on the gear icon next to the profile logo.
-In the menu on the left-hand side, after expanding the "Security" tab, you will find the option "Application Passwords."
-Clicking on this will display all previously created credentials, and you will have the option to create new ones.
-With the created credentials, you can now set up applications that support DAV interfaces.
-DAV server addresses:
-CAL-DAV: https://mail.ox.gwdg.de/caldav
-CARD-DAV: https://mail.ox.gwdg.de/carddav
-{{ :public:unimail:screenshot_2024-09-26_at_17-24-02_settings_application_passwords_-_natalja_salnikova-gwdgtest_-_ox_app_suite.png |}}