Deutsche Version: Kontaktdaten und Anschriften in HISinOne erfassen, ändern und verwalten
In this article you will learn:
This article is intended for holders of the „Studieren“ and „Promovieren“ roles. However, the step-by-step instructions can also be applied to other roles.
As a student, you can manage and edit your contact data using the „Contact data“ tab in the „Student Service“ function (menu „My studies“):
In other basic roles (e.g. „Guest Auditor Studies / Other“), the menu item „Edit my contact data“ is available under „User information“.
The following examples show how to proceed when managing and editing contact data.
Please note that the work steps described as examples apply in each case to postal addresses as well as telephone numbers or e-mail addresses, even if this is not explicitly described!
The e-mail address in the application purpose „(2-K) Study - Correspondence“ is transferred to myAccount as a preferred address („rufPreferredMail“), which means that it can also be used by other systems (e.g. Ilias).
The e-mail address entered in HISinOne as „(19) Reset password“ is also exported to myAccount („rufExterneMail“) and managed there as a private (external) e-mail. This data is transmitted automatically three times a day.
Example: Correction of the house number in the postal address
Example: Adding a new e-mail address
Example: Assign an already entered phone number to the application purpose „(3-K) Doctorate - Correspondence“.
⇒ The phone number, which is displayed at the application purpose „(3-K) Doctorate - Correspondence“ so far, shall now be replaced by the phone number, which is already stored at the application purpose „(2-K) Student Management - Correspondence“ (+49 761 1234567):
For this purpose, the application purpose „(3-K) Doctorate - Correspondence“ must be assigned to this phone number.
Example: Removing a phone number from the application purpose „(2-K) Study - Correspondence“.
Please note that for some application purposes certain contact data (e.g. postal address or e-mail address) is mandatory! Something must always be checked here!
Example: Delete a phone number that has become invalid.
⇒ The telephone number 0761/123-123, to which other application purposes are assigned in addition to the application purpose „(2-K) Study - Correspondence“, is to be deleted completely.
To remove the assignments of an application purpose to the phone number, proceed as described in point 4. Repeat the individual steps for all application purposes that are assigned to the telephone number. Please note that you always have to edit the respective „Correspondence“ application purpose first before removing the assignment on the tiles of the application purposes „ - all contact data“.
Confirm the deletion by clicking „Yes“ in the dialog box that appears. Then click „Close“ in the selection overlay window to return to the overview on the „Contact data“ tab
Example: Replacing a postal address that has become invalid for all application purposes with a new address.
Overwrite the address that is no longer valid with the new address by following the step 1 described above.
Application purpose | Source system | Data changeable |
---|---|---|
(2-K) Student Management - Correspondance | HISinOne | through yourself in student service, will be transferred to myAccount/LDAP as preferred mail address (rufPreferredMail). |
(19) Password reset | HISinOne | through yourself in student service, will be transferred to myAccount/LDAP as private mail address (rufExterneMail). In case you haven't assigned an address to this application purpose, please choose the menu option 'Add application' (small plus icon below right to contact data) |
Application purpose | Source system | Data changeable |
---|---|---|
(12) Automatic transfer from hochschulstart.de | hochschulstart.de | through yourself in your account by hochschulstart.de |
(2-R) Student Management - Mailbox University IT Services | myAccount(LDAP) | Automated Import from myAccount/LDAP Mandatory mailbox for new students as of SS 2023 |
(8-R) Automatic transfer from myAccount(LDAP) RZ | myAccount(LDAP) | through yourself in your university account under myAccount/LDAP. Update to HISinOne nightly (does not apply to students and guest students, for their e-mail addresses HISinOne is the leading one!). |
(82) Automatic transfer from personnel administration HIS-SVA University | HIS-SVA of University Freiburg | through the personnel department of University Freiburg |
(83) Automatic transfer from personnel administration SAP HR University clinic | SAP HR of University Freiburg | through the personnel department of the university clinic Freiburg |
(84) Automatic transfer from IDM PH Freiburg | IDM PH Freiburg | PH Freiburg |