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Data collection after admission as a doctoral candidate

Background: Since the amendment of the law concerning higher education statistics by the German Bundestag (Federal Parliament) in 2016, all state institutions of higher education are obliged to collect and process specific data about doctoral candidates. This usually happens in HISinOne before application for admission as a doctoral candidate.

Enrollment or registration as a doctoral candidate at the Student Service Center is only possible after data entry.(Please note the regulations regarding the obligation to enroll in the university under step 5 of these instructions.) For this reason, doctoral candidates may have to enter them into HISinOne after admission by the faculty.

Data collection in HISinOne (DOC 501)

Information for employees: For data protection reasons, certain personal data such as birthplace or postal address of employees are not imported automatically to HISinOne from the personnel management systems. For this reason, employees are automatically requested to complete the personal data necessary for the administration of the doctoral procedure before data collection.

Please follow these steps:

  • Log into HISinOne.
  • Click on the tab 'Studies offered' and choose 'Doctorate'.
  • Choose 'Request of data collection for prospective doctoral candidates (DOC 501)' and fill in the form.
  • Do not forget to save!
  • Please upload the relevant documents by opening the application again (pencil icon).
  • Click Save again.

Helpful Information for filling in the form: The list of subjects to enter your previous studies is only available in German. Please click here for a list of translations: faecherschluessel_englisch.pdf. If you still cannot find the subject you studied before, choose the most similar one.

Note important: Due to a technical error, (former) students may currently have problems saving the application. The error message „Error beim Speichern der Ersteinschreibung“ will appear. In this case, please write an e-mail to including your first and last name as well as your UniAccount or date of birth.

Please note:

  • Since data is usually collected before application for admission as a doctoral candidate, this is referred to as „data collection for prospective doctoral candidates“. This has no effect on the procedure described here.
  • If you cannot log into HISinOne, please send an e-mail to and include the following information:
    • Subject of the e-mail: Login DOC 501
    • Your first and last name
    • Date of birth OR if available UniAccount no longer valid (for example nn1234)
    • ⇒ You will promptly receive an e-mail with information how to log into HISinOne.

Address registration

To edit your contact info, please follow these steps.

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