Wiki der Abteilung Campus Management

Application for admission as a doctoral candidate at the Faculty of Law and the Faculty of Medicine

General note: You can find more information on the IGA homepage, e.g. about how to act when you are interested in pursuing a doctorate or how to register as a doctoral candidate at the University of Freiburg.




Before you start your application as a doctoral candidate, you need to make a supervision agreement with your future responsible supervisor(s). You can find a template for such an agreement on the homepage of the respective faculty.




Please note: These instructions apply exclusively to those prospective doctoral candidates of the Faculty of Law or the Faculty of Medicine. Prospective doctoral candidates of all other faculties please follow these instructions.



Overview of the process

If you have any technical problems or questions, our Campus Management Department will gladly assist you. Please contact us via our e-mail address cmp@rz.uni-freiburg.de.

Step You have already an active UniAccount You have an UniAccount that is no longer active You do not have an UniAccount
PreparationNo preparation necessary. Apply for a new account
For instructions, please see here.
Self-registration as a person in HISinOne
For instructions, please see here.
Step 1Data collection for prospective doctoral candidates (DOC 501) in HISinOne
Step 2Application for admission at the responsible faculty

Please note: After the admission as a doctoral candidate at your faculty, you have to matriculate at the University.

Step 1: Data collection for prospective doctoral candidates (DOC 501)

Background: Since the amendment of the law concerning higher education statistics by the German Bundestag (Federal Parliament) in 2016, all state institutions of higher education are obliged to collect and process specific data about doctoral candidates. For this reason, the prospective doctoral candidate's data must be collected before he/she can apply for admission as a doctoral candidate. This data collection (DOC 501) is necessary in order to be able to fulfil the matriculation obligation in the Service Center Study, to which you are obliged after you are admitted as a doctoral candidate.

Information for employees: For data protection reasons, certain personal data such as birthplace or postal address of employees are not imported automatically to HISinOne from the personnel management systems. For this reason, employees are automatically requested to complete the personal data necessary for the administration of the doctoral procedure before data collection.

Please follow these steps:

  • Log into HISinOne.
  • Click on the tab 'Studies offered' and choose 'Doctorate'.
  • Choose 'Request of data collection for prospective doctoral candidates (DOC 501)' and fill in the form.
  • Do not forget to save!
  • Please upload the relevant documents by opening the application again (pencil icon).
  • Click Save again.

Helpful Information for filling in the form: The list of subjects to enter your previous studies is only available in German. Please click here for a list of translations: faecherschluessel_englisch.pdf. If you still cannot find the subject you studied before, choose the most similar one.

Step 2: Application for admission at the responsible faculty

To submit your application as a doctoral canditate, please contact the Faculty of Law or the Faculty of Medicine directly.

FAQ - Answers to frequently asked questions

Preparation if your UniAccount is no longer active: Apply for a new account

To apply for a new account for HISinOne and Docata, please send an e-mail to cmp@rz.uni-freiburg.de and include the following information:

  • Subject of the e-mail: New Account Docata
  • Your first and last name
  • UniAccount (for example nn1234) OR Date of birth

You will promptly receive an e-mail with information about your temporarily valid UniAccount, which you can use to log into both HISinOne and Docata.

Note: If your contact details in HISinOne are no longer current, please update them according to the instructions.

Preparation if you do not have an UniAccount: How to complete the self-registration

Important notes:

  • The self-registration as a person is only required if you do not have an UniAccount.
  • It serves as a preparation for the next steps, so that the system recognizes you as a person.
  • If you are an employee at the university and do not have a UniAccount yet, please follow these instructions.

Process of the self-registration:

  1. Open the self-registration form in HISinOne.
  2. Scroll down to the bottom of the page and change the language to „English“.
  3. Fill in your personal data and click „register“. Fields marked with * are mandatory. For some fields you can get more information via the info button .
  4. After your registration you will automatically receive an e-mail with a request to verify your 'application account'. Please confirm your application account and go ahead with Step 1 (DOC 501).


Address registration

To edit your contact info, please follow these steps.


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